Organisational Structure and supply chains
boxxe is a privately owned entity incorporated in the UK. We provide corporate and public sector organisations with hardware, software, and services across a range of technologies including cloud, datacentre, workplace and security. Our customers trust our in-house teams to deliver consultancy and managed services which support and enhance a broad range of industry leading and innovative technology partners. We also work alongside several specialist external services partners to underpin and amplify our own teams. Whilst we have an office in York, our approximately 200 people are equipped to work anywhere in the UK. Our heritage is providing secure services to public sector organisations whilst also delivering technology solutions to small, mid-market and enterprise corporate customers. As sustainability is one of our core values, we are currently pending certification of B-Corporation status in the UK.
Our policy on modern slavery and human trafficking
We have an absolute zero tolerance policy to modern slavery. We are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. Our policy reflects our commitment to acting ethically and with integrity in all our business relationships and to implementing and enforcing effective systems and controls to ensure modern slavery and human trafficking is not taking place within our business or supply chains.
We understand that modern slavery encompasses:
- - Forced work, through mental or physical threat;
- - Being owned or controlled by an employer through mental or physical abuse or the threat of abuse;
- - Being dehumanised, treated as a commodity or being bought or sold as property; and/or
- - Being physically constrained or having restriction placed on freedom of movement.
- - We acknowledge our responsibilities under the Modern Slavery Act 2015 and we are committed to preventing slavery and human trafficking within our businesses and our supply chains. We understand that this requires an ongoing review of our internal practices and continual due diligence of our supply chains.
- - As part of our zero tolerance policy, we will not enter into business, and will discontinue any current business, with any other organisation which knowingly supports or is found to involve itself in slavery, servitude or forced or compulsory labour.
- - We will strive to ensure that no labour provided to us in the provision of our services is obtained by means of slavery or human trafficking. We will adhere to relevant employment legislation in the United Kingdom including during the recruitment process.
Our due diligence processes
To ensure that this policy is adhered to, we will introduce the following processes:
- - Engaging with all our major suppliers to convey the contents of this policy to them, and asking them to confirm they have read and understood our policy and will adhere to it;
- - Surveying our suppliers to establish what steps, measures and practices they have implemented to prevent modern slavery occurring in their organisations;
- - Introducing contractual provisions into our supply contracts where appropriate to confirm that our suppliers adhere to and accept our policy; and
To facilitate these processes, we maintain an accurate supplier list including key contact details. We also encourage the use of our whistleblowing policy to report any concerns regarding modern slavery. We will investigate any complaints thoroughly and provide protection to the whistleblower.
Our effectiveness in combating slavery and human trafficking
As our attitude to modern slavery is zero tolerance, we have not adopted key performance indicators as any instance of modern slavery or human trafficking in our supply chain would be an unacceptable breach of our policy.
However, we will monitor our internal compliance with this policy by recording:
- - Which of our suppliers have read and agreed to adhere to our policy;
- - Which of our suppliers have implemented their own policies and procedures with prohibitions against modern slavery; and
- - Which of our suppliers place obligations on their own employees to comply with their modern slavery policies.
Where our suppliers do not yet have modern slavery policies and procedures in place, where appropriate we will ask for confirmation as to the likely timescale for their introduction.
A failure to comply with this policy will result in the termination of our contract with the supplier.
Responsibility for our policy
boxxe’s Board of Directors are responsible for compliance with this policy, and is the person to whom all queries or concerns regarding modern slavery should be addressed. The Compliance Team will undertake an annual review of our obligations towards eradicating modern slavery within our organisation and supply chains.
All our employees are instructed to read this policy and confirm their understanding and agreement to comply with our policy to help in the identification and prevention of modern slavery. This policy will be publicised internally to raise awareness. New employees will receive training on this policy as part of their induction process. In addition, all our employees responsible for compliance or procurement will be trained on the requirements of this policy. All employees are encouraged to identify and report any potential breaches of this policy.
Risk Assessment and Management
boxxe has a risk-based methodology in place to ensure its suppliers comply with The Modern Slavery Act 2015. Given the nature and locations of our business, we consider ourselves to be at low risk of the potential for slavery or trafficking. We also believe that our business model and strategy is unlikely to create material risks of slavery and trafficking. We have a number of procedures in place which we consider to be effective to prevent modern slavery from occurring in our business or supply chains
This statement is made in pursuant to section 54(1) of the Modern slavery Act 2010 and constitutes our slavery and human trafficking statement for the financial year ending 2021 and is approved by the Board of Directors of boxxe Limited.
Signed on original 02/09/2021